Just looking at this week alone, how many tasks do you have lying in wait for you to give them attention? Trying to build your business or side-hustle and keeping up with other things that life throws at you can be challenging. This is where your productivity game needs to be at its best.
I have your back! Here are 6 tips to help you improve your level of productivity, not just to get a lot more done, but to get all that you need to get done in an efficient and effective way.
Tips To Increase Your Productivity
Draw up a to-do list
I can confidently say that on the days where I am most productive, I am working with a to-do list. A to-do list is a productivity strategy that works – if you want it to. Through the use of a to-do list, you can track your progress and figure out what pace you need to work at to cross more and more tasks off of your list. Speaking of crossing tasks off your list, the feeling of getting to scratch a task off of your to-do list is pure bliss. So, how do you make use of a to-do list?
Jot down all of the tasks that you need to do for the day or the things that you intend to do. Writing these tasks down is a great alternative to simply ‘going with the flow.’
Productivity Tip: After you’ve written your tasks down, rearrange them to have the important tasks at the top of your list. This way you have a more focused approach to tackling your tasks.
Work with a schedule
Having a schedule means attaching a time slot to each and every one of the tasks on your to-do list. Scheduling your tasks comes with a number of benefits that you do not want to miss out on. For example, it increases your efficiency and helps you manage your time a little bit better than you are now.
Scheduling your tasks is a good way to avoid spending way more time than you really need to on a single task.
Remember, the point is to increase your productivity. You don’t want to spend unnecessary time on one task and find yourself neglecting all the other tasks that need your attention.
Break the bigger tasks up into smaller bits
Trying to take on huge tasks in one go can be overwhelming and, at times, demotivating. Huge tasks are an enemy to your stress levels and you know it.
Breaking these larger tasks up into smaller tasks takes the intimidating element out of them. This will help you not give up before you even begin. Using this strategy will also help you be more in control over work.
Productivity Tip: If it’s possible to space these larger tasks out over a period of days, then do just that. This really does take the pressure off.
Optimize your working space
It is important to create a working environment that will work for you and not against you. This goes beyond the desk that you work at. Optimizing your workspace includes making sure that the surrounding environment that you are in is good for you and will help boost your productivity. I know there may be instances where you have to work in an environment that you would rather not work in.
Take me for example; whilst writing this article, I was in an environment that is not favourable to work in. But because that’s what I had to work with, I made it work in my favour. I optimized it to suit me. The point of me telling you this is to encourage you to work with what you have.
A good working space, according to Vault.com, “leads to a healthier, less stressful and more productive atmosphere.”
Multi-tasking stifles productivity
That idea in your mind that you will multi-task your way through your task needs to be discarded, immediately! I know you think this is a strategy that will help you get a lot more done all at the same time. I used to think so too until I had a rude awakening.
Here is the truth about multi-tasking – your rude awakening. Research has suggested that multi-tasking can reduce productivity by 40%. Instead of speeding you up, multi-tasking actually slows you down and puts you at a higher risk of making mistakes. I can go on and on about the negative effects of multi-tasking but here is one more point for you to consider: multi-tasking, according to research, negatively affects your short-term memory.
Pause for some fresh air
Working for long periods of hours may seem like a great idea for getting more work done. Maybe you really do get a lot of work done but the problem with this approach is that you work these long hours at the cost of mental, physical and emotional well-being. Working for long periods of time decreases your ability to focus and proves to be detrimental to your performance. It can lead to fatigue and you having negative feelings towards the tasks at hand.
You need to practice taking breaks between your tasks. Trust me when I say that this is not a waste of your time. Taking breaks between your tasks is good for your emotional wellness. You experience positive emotions as opposed to the negative emotions you tend to feel when working for long periods of time.
Taking breaks helps you detach from your tasks and regain your focus. Simply put, taking breaks between your tasks is good for you and you need to do it.
It is possible to increase your level of productivity. Staying on top of your game is important if you are working towards something you want to achieve. Consistent productivity does not just happen. You need to work on it and keep finding ways to better your productivity strategy.
You can do this!